HR Administrator (m/w/d) – Robert Walters Düsseldorf

Enjoy working in a dynamic organization? Do you know how to operate accurately, discreetly, and in a structured manner? Are you motivated to learn & grow in an international context? Then you may be the HR Administrator we are looking for at Robert Walters.

Maßgeschneiderte Beratung, ein globales Netzwerk und nachhaltiges Beziehungsmanagement - Robert Walters steht in jeder Hinsicht für Qualität. Als eine der führenden internationalen Personalberatungen vermitteln wir seit 1985 Fach- und Führungskräfte auf allen Managementebenen. In Deutschland unterstützen unsere Experten sowohl mittelständische Unternehmen als auch Weltmarktführer bei der Wahl des richtigen Personals für ihre strategischen Ziele.

We are looking for a fulltime or parttime HR Administrator to join our office in Düsseldorf. You will be allocated a work portfolio with the territories we are operating, such as Switzerland.

Together with the Senior HR Manager, you will be part of the local HR team responsible for Switzerland and Germany. You are reporting directly to the local Senior HR Manager and will also collaborate closely with the HR Advisor for Switzerland, located in Düsseldorf.

As an HR Administrator, your main responsibilities include assisting with day-to-day tasks such as issuing employee life paperwork, onboarding, offboarding administration, and manage general administrative HR queries. You will work closely with the rest of the HR team.

Tasks & responsibilities

• Manage the entire employee lifecycle process (permanent & temp employees)
• Maintain accurate and up-to-date employee records
• Prepare HR-related documents such as employment contracts, offer emails, change, and leaver letters
• Ensure compliance with data protection regulations and local labour law
• Maintain HRIS and payroll system, proactively identify areas for improvement, and contribute to implementing enhancements
• Generate reports and analyse HR data as needed for management
• Take action based on HRIS system notifications
• Liaise with necessary teams such as Legal and Finance, as well as the HR Advisor
• Run payroll for temporary and permanent employees (monthly) in collaboration with external payroll provider

Your profile

• Previous administrative experience in a similar role, such as HR Administration, Finance, or a related field
• Proficient on software such as Microsoft and ideally knowledge of Microsoft Dynamics D365 HRIS and PowerBI
• Commercial education, Bachelor degree or equivalent
• You are fluent in German and English
• Hands-on, proactive, and service-oriented, with strong discretion and confidentiality
• Strong attention to detail and good time management skills
• Able to work in a fast-paced, sales-driven environment with an action-oriented approach
• Knowledge of Swiss and German labour law regulations is a plus but not a requirement

What we offer

• Flexible working hours
• Modern office located in the city centre
• Highly motivated and committed team
• Development opportunities in a fast-growing environment
• Corporate Benefits, such as an attractive company pension scheme

Are you excited about this opportunity and see yourself working as an HR Administrator in Düsseldorf? Apply now.